Helpful Ways To Increase The Number Of Corporate Event Attendees
Have you ever been scared that no one would show up at the corporate event you organized, leaving you and your senior management staring at each other with nothing more to say!
As an employee at a Emirati firm and organizing an event for the very first time it may be hard for you to keep up with the critical tasks associated with event management, such as venue sourcing, to get the right venue, organizing the right entertainment for the event, RSVP management and ways to increase the attendance at events.
It’s always the best event companies in Dubai that shine in the darkest of nights and a single event management team can help you deal with all your problems relevant to event planning and organization.
Ways To Increase Attendance At Your Corporate Event
The following article lists ways you can improve the attendance at your corporate events:
Work To Create An Attractive Agenda And Stick To It
So the audience feels like attending your corporate event. The agenda should highlight a single theme to prevent any confusion among the attendees. The agenda should include the timings for all activities regardless of how trivial it may seem.
When designing the agenda, it is essential to be aware of a few important factors:
Mornings are more preferable for seminars
Thursdays and Tuesdays are the most common meeting days
Meetings on holidays should be avoided
Arrange for other requirements such as travel, dietary etc.
Once the agenda has been designed, it's important to be punctual with the start and finish of the programme and each activity within.
Source The Right Venue
Most business meetings are organized in hotels, but you can always break out of the mould and opt for a venue other than a hotel. If you do end up selecting a hotel for the venue, opt for a location that your guests would want to go to.
The venue should be close to the attending majority
Should have an enjoyable aspect to it
Should have hosted a similar event before
The guest list should be comprehensive
Compile A Comprehensive Guest List
A successful meeting is one which has a specific audience and a message to give out. It's essential that a comprehensive list of guests be provided. To get people to fill seats, organizations give away a prospective list and then open the event for masses.
The RSVP rates for events should be about 50 % or more for an event to be successful. It is advised that organizers generate lists that contain specific lists of targeted people who really would like to attend the event. When organizing events, it's important to invite people with the same experiences and ranks.
Invite And Follow Up
One way of ensuring that people attend your events is to invite people and then follow up with them. This includes sending out reminders to people who haven't responded to the RSVPs and also confirming guests who have.
Close to the event, it's important to generate excitement so use social media and email to post the following information:
Mention the dates
To request them to "save the date."
Send detailed information with complete agenda
Follow up with the confirmed number of guests
Work On Your Reputation
Most people have attended conferences in their lives, and they know how a bad conference differs from a good one. Same is the case with seminars and events. If you have a reputation of hosting excellent corporate events, you're already halfway there.
Someone who may have enjoyed your last event may return to have fun yet again!
Thank The Attendees
Most attendees appreciate a letter of thanks when it comes to attending corporate events. Since corporate information is often shared at events, it helps to attach the information with the follow-up notes of thanks!
Take Away!
RSVP management may become a little overwhelming when you're performing multiple event duties. However, it’s an important aspect of any event and helps keep a check on the number of attendees for your corporate event!
For the management of RSVP at your events, Opt for expert companies Dubai and allow experts to take over as you attend to other critical details on the event and your routine workplace issues!
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