How to plan an event successfully in 2019
- urbaneventdxb
- Sep 18, 2019
- 3 min read
Event management is more than just planning weddings or concerts. A lot of blood and sweat goes into the work that an event manager has to get done. Keeping all parties, he is in contact with, on one page, and satisfying not only the client but the client’s invitees who attend to the event.
It is a tricky job because planning might not get noticed, but the execution of preparation is an apparent fact. It can significantly land you in deep trouble. Think of a party which your company is planning in Abu Dhabi for an Arab Sheikh. But, your cook ruins his favorite dish because that particular meal wasn’t cook’s specialty.
Keeping this in mind, various companies prefer getting the services of event companies in Abu Dhabi as the native know environment, themes and cuisine really well. It enables the hosts to bring success to the gathering.
In a case that you are going to plan an event in the coming days – prepare yourself with these don’s and don’t provided in the blog!
Do’s of planning successful event
It is made use of skills which are an amalgam of business management and organizational skills of an event manager to plan and execute an event according to the client’s requirements.
Event managers need to work along with their client, vendors and manage schedules and budgets all at once. Consider the given:
Stay calm and be a good listener
If things seem difficult or too other-worldly to manage, or a client’s requirements are new to you, it is better to stay calm, listen carefully and jot down all points.
Remain flexible
Planning an event, circumstances will keep on changing. An event planner must remain flexible and adhere to the changing demands, be it location, number of invitees or a slight tweaking in the menu.
Make realistic budgetary estimates
in view all the costs, stipulate a fair assessment. Now when you contact a vendor, keep in mind, what a vendor says does not determine the final rates. There’s always room for negotiation with the vendors.
Always have a backup plan
Matter how well your work is going at any stage; things can still go wrong, before or during the event. It can be about logistics, catering or a hundred other things. Staying calm and having kept your backup plans ready to be executed is the key to handle such situations.
Follow-up immediately
The event is over; an event manager must remain proactive and get in touch with the client, get feedback and demonstrate the success of his/her event. It is surely the reason that many business people acquire the services of eminent events companies in Abu Dhabi to get immediate follow-ups and higher productivity throughout the gathering.
Mistakes to avoid
Here are some pitfalls every event manager must not overlook and put energies into, to prevent them. Some of them are as follows:
An irresponsible team or lack of coordination in the organization
You haven’t succeeded at gathering a bunch of responsible people, especially if you’re living in a metropolitan like Abu Dhabi, then event management is not for you.
Trying to deliver anything extra beyond the client’s demand. It is always better to follow and stay within the boundaries of a client’s instructions even if that means resulting in a mediocre event.
Inaccurate cost estimates and misunderstanding your client’s requirements
If you’ve read the above text carefully, then you must have realized how seemingly insignificant yet crucial are most points mentions among Do’s and Don’ts. Following this blog might just prove to be a savior for you whether you’re a planning company working on an event in Australia or Abu Dhabi, America or Pakistan.
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